Skip to main content

Processing of (personal) data by the entity in charge of the online application process

1. Introduction
HELP Logistics Ltd ("we," "us," or "our") is committed to protecting the privacy of job applicants and ensuring the security of personal data collected during the recruitment process. This Data Privacy Statement explains how we collect, use, store, and protect your personal information in accordance with applicable data protection laws globally, including but not limited to the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other relevant international privacy laws.

2. Data Collection and Use
When you apply for a position with us, we may collect and process the following types of personal data:
  • Name, contact details, and identification information
  • Resume, cover letter, and other application documents
  • Employment history, qualifications, and references
  • Background verification and work authorization status
  • Any other information you voluntarily provide during the recruitment process
We use this information to:
  • Assess your suitability for employment
  • Contact you regarding your application
  • Conduct background and reference checks (if applicable)
  • Maintain recruitment records
  • Comply with legal and regulatory requirements

3. Data Sharing and Disclosure
We do not sell or share your personal data with third parties for marketing purposes. However, we may share your data with:
  • Third-party service providers who assist in recruitment processes, such as background check agencies or recruitment platforms
  • Regulatory authorities or legal entities when required by law
All third parties are required to comply with strict data protection policies to safeguard your personal data.

4. International Data Transfers
As a global organization, we may transfer your personal data to countries outside of your jurisdiction, including those that may not have equivalent data protection laws. In such cases, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or other recognized legal mechanisms, to protect your personal data.

5. Data Retention
We retain personal data only for as long as necessary to fulfill the recruitment process and legal obligations. If your application is unsuccessful, we may retain your information for future job opportunities, unless you request its deletion.

6. Data Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse.

7. Your Rights
Depending on your location, you may have the following rights under applicable data protection laws:
  • Access, update, or correct your personal data
  • Withdraw consent for processing your data
  • Request deletion of your personal data (subject to legal obligations)
  • Restrict processing of your personal data
  • Data portability rights (where applicable)
  • Right to lodge a complaint with a data protection authority
To exercise your rights, please contact us at [Yasmeen.hameed@kuehne-foundation.org].

8. Contact Us
If you have any questions about this Data Privacy Statement or how we handle your personal data, please contact:
HELP Logistics at HELP Logistics | Kühne Foundation - HELP Logistics.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.